Apply for Executive Assistant

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Summary
Title:Executive Assistant
ID:3844
Location:Aurora, Nebraska
Application Deadline:Open until filled
Contact Information
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Application Information
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Job Description - Executive Assistant
Please review the job description
* Position summary:  Manages and coordinates the administrative functions for the leadership team in accordance with Hamilton policies and procedures.

Essential functions:
Governance and Compliance Duties:
• Assist in the preparation of materials for board meetings, including compiling reports and presentations.
• Assist Corporate Secretary to maintain and organize corporate governance documents, ensuring compliance with company policies.
• Coordinate with legal and compliance teams to ensure adherence to regulatory requirements.
• Coordinates policy reviews when requested to ensure corporate compliance with relevant policies and procedures.

Coordination and Communication:
• Draft and edit correspondence, reports, presentations, and other documents as needed.
• Manage travel arrangements, including flights, accommodations, and itineraries, as needed.
• Assist in planning and executing company events, meetings, and off-site engagements.
• Takes and organizes notes and action items from a variety of meetings.  Assigns action items as detailed from meetings and ensures on-time completion of tasks by those participating in meetings, working groups, etc.

Operational Support:
• Organize and maintain confidential files, records, and documentation.
• Aids and assists in the completion of company projects and Senior Management initiatives.
• Proactively manage tasks and administrative details, allowing senior leaders to focus on strategic priorities.

Project Management:
• Oversee and coordinate the execution of assigned special projects, ensuring alignment with company goals and objectives.
• Conduct research, gather data, and prepare comprehensive reports to support project planning and decision-making.
• Track project timelines, milestones, and deliverables, providing regular updates to stakeholders.
• Collaborate with internal teams to ensure resources are allocated effectively and projects are completed on schedule.
• Identify potential risks or roadblocks and propose solutions to maintain project momentum.

Other responsibilities:
• Ability and willingness to work non-standard hours as needed.
• Performs similar work-related duties as assigned.

Preferred education, experience, and skills:
• Bachelor’s degree or equivalent work experience.
• 3-5 years of professional experience  
• Exceptional written and verbal communication skills.
• Proficiency in productivity tools such as Microsoft Office
• Proven experience in project management, including planning, execution, and reporting.
• Familiarity with corporate governance processes is a plus.
• Ability to work independently, handle multiple priorities, and maintain confidentiality.
• Strong problem-solving skills and a proactive attitude.

I have read the above job description and understand the job requirements.
Yes   No
Hamilton General Application
APPLICANT NOTE
This application form is intended for use in evaluating your qualifications for employment. This is not an employment contract. Please answer all appropriate questions completely and accurately. False or misleading statements during an interview or on this form are grounds for terminating the application process, or if discovered after employment, terminating employment.

All qualified applicants will receive consideration without regard to any protected status. Hamilton Telecommunications is an equal opportunity employer.

POSITION INFORMATION
* When would you be available to begin work?
* What category would you prefer?
  
  
  
* What schedules are you available?
Weekdays
Weekends
Evenings
Nights
Overtime

EDUCATION
* Select highest grade level completed
7   8   9   10   11   12   13   14   15   16   16+

  School Name City / State Dates Diploma / Degree
High School  
College
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JOB RELATED INFORMATION
* Have you been given a job description or had the requirements explained to you?
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* Do you understand these requirements?
Yes   No
* Can you perform the requirements of this job with or without reasonable accommodation?
With   Without
If with, how would you perform the tasks, and with what accommodation(s)?
* Are you authorized to work in this country for any employer?
Yes   No
* Have you worked for Hamilton Telecommunications in the past?
Yes   No
If yes, what division and when?
* Have you ever been convicted of a felony??
Yes   No
If yes, please explain?


Please list any additional skills, licenses or certificates you possess which are job related or which you feel may be of value to our company.

EMPLOYMENT HISTORY
Please summarize work experience, starting with your present or most recent employer. Answer all questions completely (any omission may disqualify you from consideration).

EMPLOYER 1

Dates Employed Employer Name & Address Employer Phone
From:
*

To:
*
*

*
*
Job Title Supervisor Name & Title May we Contact?
*
*

*
*
Yes
No
Responsibilities Reason for Leaving Salary/Hourly Rate (MA residents do not answer)
*
*
Start:
*

End:
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May we contact you at work?  
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EMPLOYER 2

Dates Employed Employer Name & Address Employer Phone
From:

To:
Job Title Supervisor Name & Title May we Contact?

Yes
No
Responsibilities Reason for Leaving Salary/Hourly Rate (MA residents do not answer)
Start:

End:

EMPLOYER 3

Dates Employed Employer Name & Address Employer Phone
From:

To:
Job Title Supervisor Name & Title May we Contact?

Yes
No
Responsibilities Reason for Leaving Salary/Hourly Rate (MA residents do not answer)
Start:

End:

REFERENCES
Include only those individuals familiar with your work abilities. Do not include relatives.

1.Name:  Years Known:
 Address:  City:
 State:  Zip Code:
 Telephone Number:  Relationship:
 
2.Name:  Years Known:
 Address:  City:
 State:  Zip Code:
 Telephone Number:  Relationship:
 
3.Name:  Years Known:
 Address:  City:
 State:  Zip Code:
 Telephone Number:  Relationship:

ADDITIONAL COMMENTS
Please provide any additional comments below:

AUTHORIZATION AND RELEASE
I hereby certify that the information provided in this application is true, correct and complete. I authorize investigation of all statements contained in this application and I release from liability all persons, companies and corporations supplying such information and agree to indemnify Hamilton Telecommunications against any liability which might result from making such investigation. I fully understand that misrepresentation or omission of facts on this application or other required documents is cause for denial of employment or dismissal if I am employed.

I understand that an offer of employment is contingent upon my ability to establish employment eligibility under the Immigration Reform and Control Act of 1986.

I understand that no contract of employment is created by this application, or by policies and procedures of Hamilton Telecommunications. I agree to comply with the policies and procedures of Hamilton Telecommunications. I understand my employment can be terminated, at the option of either the company or myself.

I have read the above statements. I understand them and I agree with them as conditions of possible employment.

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